Staff & invites

Everyone who uses your account is created by invitation. There is no public sign-up, so nobody can attach themselves to your organization without a manager creating the invite.

Two ways to invite

QR code / link: Recommended for workers. You get a QR code and a link to show or send them. Creates a worker account only.
Email: Required for supervisors, owners, and clients. Opzaco emails them a sign-in link directly. Best when the person actually reads email.

Inviting a worker

1
Create the invite
From Staff, enter the worker’s name, choose the QR method, and confirm you have authority to invite them.
2
Share it yourself
Opzaco does not send the message for you. Show them the QR code in person, or use the share buttons to send the link over SMS, WhatsApp, or email from your own device.
3
They redeem it
The worker confirms they are the person named and enters their own mobile number. From then on that number is their sign-in.

Important

The link is a one-time-use credential that expires after 30 days. Treat it like a key: send it to one person, and if it goes to the wrong place, create a new invite rather than reusing the old one.

Phone numbers

Workers manage their own sign-in number from their profile — in the app or on the web — and verify any change before it can be used.

If a worker gets stuck (new phone, lost number), a manager can propose a replacement number from the worker’s staff profile. The worker still has to verify it before it works. Managers cannot silently move a worker’s sign-in to a different phone, and every phone change is written to the audit trail.

The staff list

Staff lists your people and flags who is still Pending — invited but not yet signed in. Open a person to see when they joined and their recent service history, which is the quickest way to check whether a new worker is actually submitting logs.

Removing someone

Deactivating a staff member is an owner-only action and takes effect immediately on every device they are signed in on. Their past logs keep their name. See Roles & access for why roles cannot be edited and what to do instead when someone is promoted.